Minerva ERP is capable of connecting with any payment gateway to enable digital payments of student’s admission and fee management. It allows parents to make the payment transactions either online or offline (cash) based on the Institution's requirements. We have integrated our product with multiple payment gateway providers to let your institution make the best choice. It enables you to maintain the record of fee receipts, outstanding fee, Class and Section-wise fee report monthly or annually, etc. Fee collection feature can be customised, as per the requirements and the Government norms. We have an integrated dashboard to track all transactions and their details, whenever required.

• Instant fees payment
• Customisation option to design fee structures based on concessions, tax, etc
• View Payment made by list of students
• Configure automated notification process for the balance due
• Flexible to integrate any new secure payment gateway based on your requirement

The payment can be done for the following mode of online transactions and can be extended to other payment types.

• Credit Card
• Debit Card
• Net Banking
• UPI

Fee Collection can be easily configured for the following processes and can be extended as well.

• Online Application for Admission, Academic Tuition Fee, etc
• Transport Facility, Hostel Facility, etc
• Uniform, Special Events, Late Fee Fine, etc

Staff Management System helps to manage all the information about the Staffs, and the Staff Onboarding process, staying as a highlight of this feature. It helps to enroll an employee in a teaching, administration, support staff and another department categorically and, therefore, keeps detailed information about their qualification, experience, salary, communication address in case of emergency, marital status, photograph, etc.

The institution will be able to assign the appropriate role and level, which helps an employee to be a part of the approval system as well.

• Staff Onboarding Process
• Easy Access of Staff Information anytime and anywhere
• Manage Staff documents of both academic and professional achievements
• Assign Role and Level
• Assign Primary and Secondary Department
• Export Staff Information in both CSV and Excel formats

Quick Search: Staff Name | Staff Department | Staff Gender, etc

Dashboard: Staff Salary Range | Staff Level, etc

Given the current situation, the measures to ensure security and safety for students on campus is headlong. The Educational Institutions including Universities, Colleges, and Schools must establish, a healthy supportive environment, and safety for the students. Thus, having your own identity card helps to control access and brings safety for the students.

The administrator of the institution will be able to design and customise the ID cards based on the institution requirement. It won't require any technical skill, and in no time cards for Teaching staff, Administrative staff, Support staff, Students and Guest categorically can be designed.

• ID cards are generated when the student and employee get enrolled instantly
• Effortless templates designing for multiple ID cards
• Leverage ready-to use templates and configure based on your institutions need
• Customize ID card template based on Teaching Staffs, Support Staffs, Students, and Guest
• Design identify card with either one or two sided (Front and Back) as per requirement
• Keep and track the records of issued Identify card

The attendance of the students is easily registered through Minerva so, it helps the faculties to stay focussed on teaching. To attain uniformity in Leave records a push and email notification shall be sent to the parents when a student is absent. It brings the safety of the students assuredly.

It is absolutely beneficial when a faculty wants to access the attendance reports of their students on an urgent basis. It could be related either to discipline or for meetings with the parents. When you use a student attendance management system, you basically make sure that reports are generated with just a click of the button.

We have also integrated RFIDs and Biometric devices into the attendance management system however, the Educational Institution becomes technically efficient by spending no time taking attendance in the class and also registering it automatically.

• Mobile Application - Easy Attendance Registration
• Immediate Notification to parents in case of absenteeism
• 360 degree view of attendance tracking to help Parents and Institutions monitoring
• Real-time Attendance Reports
• Innovative integrated solution with RFID and Bio-Metric devices
• Facility to export the student and staff attendance for a specific date or date range
• Integrated with year calendar so that holidays are already marked in the attendance

Minerva ERP assists you to create timetables quickly by saving an adequate time and effort of administration. It offers an opportunity to carefully plan and prepare a workable schedule by supporting multiple timetables options according to Staff, department or classroom availability. Therefore, the fully automated timetable process can be easily configured by an administrator.

It helps you to generate timetable for both students and faculties. Timetable will be notified to all the Students/Parents and the respective faculties of the Institution once it is being created by the administrative faculty.

Timetable Management

• Student Timetable
• Staff Timetable
• Classroom Timetable view
• Staff Substitution

Key Advantages

• Easy drawing up of timetable and can be exported in excel format
• Easily configure the time-slots for the timetable as per your Institution requirement
• Create recess slots as per your Institution
• Edit and change timetable as and when needed
• Students, Staffs can view their respective class timetable on their Smartphone

The task collaboration module is a great way of reinforcing the learning of the class to the students. It’s a platform where faculties can share the reference documents, study materials, whiteboard contents to the students for effective communication and help to have one on one conversation periodically to improve the student's performance.

• It allows you to bring faculties, parents and students together on one system for exchange of information conveniently
• Develop rich collaborative culture, advance confident level of students, and improve visibility on your institution's effort on teaching and innovation
• The platform helps to create a group and manage the user groups easily for centralised communication

The examination is the most important academic activity to evaluate student’s capability and performance. The exam management feature includes drawing up of the time table for examination, setting question papers, marks entry, CCE compliance report generation, and final result publication of students.

Minerva ERP Examination management is compatible with University, College, School CBSE, Matriculations boards, and can be customized on the basis of Institutions requirement.

• Quick and Easy to create a new exam schedule
• Easy Configuration of rules and type of examination such as Mid-Term, Practical, Annual, etc
• Manage Staff Availability and Examination Schedule
• Send Notification on Examination schedule to Students and Parents

Examination Planning: Multiple examination configurations made easy with examination postponing and re-planning of examination option

Mark Entry: Easy mark entry screen for Student with remarks & absent marking facility

Student Grade: Grading methodology defining option and automatic grade generation

Report Card: Automatic system generated report card with email notification

Minerva ERP offers an automated Report Card Management which allows your institution to automatically generate report cards, and share it with parents digitally. The progress cards can be shared via email or on both web & mobile. The report card is totally customisable so, it can get made and revised according to the institution's expectation.

We also have multiple types of ready-to-use report card templates that help the educational institution to easily configure the report card based on your expectations. The administration team can design and build the report card by using the drag and drop components. Our report card template is in accordance with CBSE compliance requirement.

• Effortless designing of the report card template on your own
• Leverage ready-to use pre-defined templates and configure based on your institutions need
• Allows multiple Staffs to work on the report card at a time
• Automated calculations so error free reports
• Access student performance report card at any time

“The certificate is a keepsake of achievements which stays with students forever, so let the certificate always bring a smile to their face”.

The Minerva Certificate Management helps you create and design certificates for events like Sports Meet, Interschool competition, Academic achievements, Behavioural, and Transfer certificates readily with already formed templates.

The administrator of the Educational Institution will be able to design the template for creating multiple types of certificates based on the certification elements.

• Create custom design certificate template for any type of events and competitions
• Leverage ready-to use certificate templates with predefined themes
• Apply digitial signature of the authorised person on the certificate
• Keep a record of generated certificates for future reference
• Provision to print the generated certificate on the spot and any time

The Minerva ERP has an impressive communication process that keeps everyone connected with up to date information. Effective communication among the Institution, faculties, students, and parents are crucial for the student learning journey.

Institutions can send Emails, SMS, and Push notification through Minerva ERP based on the type of communications. The messages can be for several categories or groups of students or parents. The Institution will be able to configure the communication for each and every event such as the Parent Teachers Meeting, Exam Schedule, Special Classes, etc. This helps to reduce the amount of time spent by the front desk team to make phone calls and leave messages.

We have the following three types of notification services in our product and easy integration of 3rd party services based on your need.

• Email
• Push
• SMS

Minerva ERP offers real-time reports by saving time on manual work while generating new insights to improve your enrollment process, fee management, attendance, and any other decision-making requirement. Track student's progress at every stage of the enrollment process.

We cater multiple types of real-time report templates in our product, and these standard reports can be easily configured to track metrics from the admission inquiry process to the issuance of the certificate.

• Admission Trend (Application Status, Interview Schedule, Admission Fee, etc.)
• Attendance report (Daily, Monthly, Class wise, Section Wise)
• Performance report
• Payroll report
• Transportation report
• Balance Fee report
• Guardian list report

Minerva ERP offers an intelligent & structured leave management system for accurately tracking all types of leave easily in real-time. It helps to simplify and expedite the leave application and approval process. Leave data gets updated automatically. The process of configurable leave types, integration, and verification becomes very smooth through our Minerva ERP. Get all the details of your teaching and non-teaching faculties at your fingertips, anytime and anywhere becomes as quick as a click.

• Applying and Approving leave becomes manageable
• Staff will be able to check their number of leaves status including availed and granted leaves remaining
• Reports can be generated of leaves taken by any employee at any time
• Update dependent features such as Payroll, Examination Schedule, etc. if required

The institutions are meticulously focusing on their student's safety however, it is challenging to keep the track of visitors, parents, and guests, etc. entrance into the campus through a manual registration process. Minerva ERP visitor management is an automated module that provides end to end solutions to keep track of all the visitors. It streamlines the visitor management and enhances the security measures through the use of visitor passes with Biometric and CCTV surveillance, thereby enabling powerful security of the institution.

• Instant Visitor Pass
• Track Admission Enquiry
• Track Phone call Enquiry
• Track Postal/Courier Information
• Track Guest Visit
• Register General Compliant

Library Management is an instrumental structure for an institution to take the first step. To maintain a track record of availability and issuance of the books is very essential for a qualified system. Minerva ERP helps you to issue books online efficiently. It helps to integrate and track the library books effortlessly with a competent barcode system.

The barcode system helps in maintaining books under several categories like issued, returned, or a new book by giving a unique ID for each book. The barcode scanner integration makes book management easy and efficient. It also reduces errors, arose due to the manual verification and registration process. The librarian will be proficient enough to access flawless library management through our Minerva ERP.

• Barcode Integration
• Manage Books Effectively
• Quick Book Search Capability
• Track Books History
• Availability of Book Status

Search Book: Title | Author | Publisher

Book Allocation: Students | Staffs | Administrative Staffs

Report Generation: Library Inventory | Library fine collection

Education has no longer limited by geographical boundaries. With this, an increasing number of students look forward to having higher education courses of their choice. It helps them to get admissions into courses that appeal to their career choices. Minerva ERP highly focuses on reducing the human efforts and go paperless through end to end automated hostel management solution for a residential board of the educational institution.

The hostel management system is dynamic and practical as it makes managing the boarding and other related facilities a lot easier. It offers flawless execution of administrative tasks such as managing hostel applications, registration forms, allotment of rooms, fees management, mess payment management, disciplinary issues, and communication with students and parents.

• E2E automation of mundane hostel operation activities to reduce the manual effort
• Automated room allocation system
• Daily Attendance Register of Hostel
• Canteen or Food Schedule Management
• Keep track of assets in the Hostel
• Notifications are sent to Warden, Parents and Students in real-time

Quick Search: Availability of Students | Food Time | Asset Information, etc

Report generation: Department Wise Student list | Hostel Fee defaulter list | Canteen Register, etc

Minerva ERP helps streamline and centralizes the salary payments for the teaching staffs, administrative and support staffs with ease and accuracy. It has been integrated with the Staff attendance module, payment gateway, it allows accurate calculation of the Staff salary with necessary deductions and allowance.

It involves various steps such as calculation of basic salaries of every staff in your Institution, tax deductions, incentives, etc. These records need to be maintained by the Instiutions for Income tax purpose. Managing all these processes every month is essential for the consistent payment of salaries without delays however when you have many staffs, complexity has been increased and legal obligations make the payroll process challenging, often Institution fall short of making consistent and on-time payments to their staffs.

The following factors are carefully considered when we roll out the payroll for your staffs and records it digitally into our database.

• No. of leaves taken for Auto deduction per Institution norms
• Incentive or Bonus for additional effort per Institution norms
• General deductions per Government norms
• Timely Disbursement of Staffs salary
• Generate Pay Slip with automatic calculation and print facility
• Pay slips are protected and encrypted with password
• Retreive Pay slip based on Staff type, data range, etc
• Export Pay slip in PDF and Excel formats

Minerva ERP helps you to administer and keep a record of every asset of your educational institution handily. It supervises all kinds of inventory of the science lab, stationery, library, and other miscellaneous inventories, etc.

• Create and Manage Item categories (e.g. Stationery, Books, Sports)
• Create and Manage Suppliers (e.g. Dell, Classmate)
• Manage Purchase Order
• Manage Item location
• Manage Multi-Warehouse
• Track Supplier History
• Track Stock Availability

Easy Search Items: Item Category| Item Name | Supplier Name

Report Generation: Item Availability | Order Status | Pending Approval